Playa Encanto Neighborhood Civil Asociation, A.C.

General Meeting

November 15, 2014

Wight Residence MZ 12 Lote 24; 252 Retorno De Las Orcas

President Philip Lee Canale called the meeting to order at 10:10 a.m.  Members were counted with a Quorum in Attendance.

The PENCA By Laws, officially accepted and registered in Mexico in 1993, are the Legal Structure for Playa Encanto Neighborhood Civil Asociation, A.C. which was officially incorporated in September of 1992.   Article 5, No. 2 of the By Laws states the association’s corporate purpose is:  to create, promote and support the delivery and maintenance of public works in the area of trash collection, patrolling and public security, roads and walkways, sidewalks, rain drainage and sewers as well as electric power and street lighting for the aforementioned subdivision.  To receive a meter and electric power, an infrastructure fee of $10,000.00 (US) must be paid.  Article 9, states that the duties of the Association’s members are as follows:  A) To comply with the current bylaws, B) pay the dues which will be set by the Board of Directors with the approval of the General Members Meeting in order to accomplish the corporate purpose of the association.  Article 12, The General Members Meeting is the governing body of the association and its membership is made up of all the members in good standing who have paid their association dues and have not lost the standing as members.                                                                                                                                                                                                                                 

Board members present and approved were President, Philip Lee Canale; Past President John William Hall; Secretary, Merrill D. Smith;  Treasurer  Terry David Creech; Vocals:  Matthew Samuel Owens, Bert A. Cooper, Alfred Ciasca Jr.;

Minutes of the May 10,2014 meeting were approved as written by a motion made by Carol Anne Ciasca and seconded by Sandra K. Bonebright.

Treasurer Report

Balance Sheets and Profit and Loss Statements through September 30, 2014 for both PENCA and the Utility Project were distributed. 

Treasurer, Terry David Creech reported that as of September 30, 2014 current assets equal $96,430.42, with current liabilities equaling $3,000.00.  Since January, $167,088.94 has been collected in HOA fees and miscellaneous income, with expenditures of $137,776.52.     

Utility Project:  Treasurer, Terry David Creech reported that from January 2007 through September 30, 2013, $3,559,539.62 has been collected; with total expenses of $3,423,328.64, and current total assets of $136,210.98.  These funds will pay for the future placement of paid pedestals.  To receive a meter and electricity, Service Fees must be paid with a current tax receipt and a letter from the Halls with the street address, stating that all fees are paid and one is a Member in Good Standing.  Service fees include a $10,000.00 infrastructure payment.  The utility funds are separate and not co-mingled with PENCA funds. 

The Treasurer’s report was approved and accepted with a motion by Maryanne Appleton, seconded by Patrick Mondone.

Since no one volunteered to fill the open board positions of vocal, president-elect, and secretary, a vote was taken to extend the current board members for one more year.   Nicholas Appleton started a discussion about nominating a new President-elect, nominating Alfred Ciasca, Jr., but he declined.  Chuck Walker asked a question about the need for a FM3 and was told that it is a Mexican requirement. 

Report of Board Activities: Dannial Richard Freeman reported on the experiment to treat the roads with an enzyme to help make them more water-resistant.  He concluded that the expense wasn’t worth treating all the roads with the enzyme, but the preparation of the test area of crowning and digging ditches actually helped maintain the road integrity.  Dan was thanked for all his effort.  President Philip Lee Canale reported that we now have all peripheral associations contributing to the maintenance of the main road.

2015 Proposed Budget: Treasurer Terry David Creech presented the proposed budget, with Service Fees remaining at $800.00 per Unit and $125.00 per lot. Any surplus funds may be spent on a new tractor.  The projection for 2015 is slightly less than it was for 2014.  Debra Jackley made a motion and Carol Anne Ciasca seconded to approve the budget.  A vote was taken and the 2015 budget was approved.

The Mexican meeting was brought to a close at 11:16 with a motion by Raphael Garcia and seconded by Carol Anne Ciasca.

Merrill D. Smith, Secretary

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