Playa Encanto Neighborhood Civil Asociation, A.C.

General Meeting

November 7, 2009

Stavros Residence, Mz. 41 Lote 12

President George Stavros called the meeting to order at 10:15 a.m.  Members were counted, with a Quorum in Attendance.

Board members present and approved were:  President, George Stavros; Past President, Jack Hall; Treasurer, Bruce Baldwin; Secretary, Sandra Bonebright;  Vocals, Bob Behrens, and Terry Creech.

Judy Behrens and Marilyn Hall were designated and accepted as vote counters; with a motion made by Brent Erekson and second by Rafael Garcia.

Minutes of the May 2, 2009 meeting were approved as written by a motion made by Mary Ann Appleton and seconded by Apryl Erekson. 

Treasurer Report

A  Cash Flow Statement from January 1 through October 23, 2009 was handed out.

Treasurer, Bruce Baldwin reported that as of October 23, 2009, our Cash Inflow was $172,123.89. 

Liabilities have equaled $152,312.48.  In 2009, $249,200.00 has been billed in dues; with $169,009.00 collected.   Our current operating expenses are between $15,000 and $16,000 per month.  We should finish the fiscal year with an approximate carryover of $31,125.00.

Utility Project:  A Balance Sheet and profit and Loss Statement was handed out.  We currently have $496,615.44.00 deposited in interest bearing accounts; with $91,648.48 in Puerto Penasco totaling $588,263.92 in assets as of October 31, 2009.

From January 2007 through October 2009, we have earned $123,437.44 in interest, collected $15,000.00 in late fees and $3,308,709.18 in Meter Fees.  Expenses have totaled $2,858,882.70.

The Treasurer’s Report was approved and accepted with a motion made by Marian Kirkpatrick, seconded by Bob Behrens

2009 Budget

Treasurer, Bruce Baldwin proposed that the 2009 Budget remain the same as the 2008 Budget; with Service Fees remaining at $800.00 per Unit and $125.00 per lot.    The Budget was passed with a motion by Neil Sutton, seconded by Grant MacKenzie and a vote by the members.

Nomination and Election of Officers

With a motion by Nick Appleton, seconded by Grant MacKenzie and 72 yes votes;

Bob Behrens was nominated and elected for President Elect and Dave Feltman for Vocal.

 With a motion made by Brent Erekson and seconded by Carol Johnson the Mexican Corporation meeting was adjourned at 10:35 a.m.

 Update on Electricity

 Jack Hall reported that Phase 1 and 2 are 97% complete; with wiring from the Guard House to the road almost finished.  The property for the   substation has officially been turned over.  A portable substation is planned.

Construction should begin as soon as the transformers arrive.

Lots without pedestals do have power available and will receive their pedestal when construction begins.  All paid lots will receive pedestals.  After the pedestal is set in place, it becomes the responsibility of the owner.

The cost to establish addresses and set up billing has been 350 pesos per address.

Instructions and the procedure for obtaining the paperwork needed to get electrical meters will be posted on the website.  Meters cannot be obtained without the proper PENCA Form, stating that Dues and Electrical Fees have been paid.

Jack and Marilyn were thanked for their countless hours of hard work, stress and sacrifice on this monumental project of the last three years.

Roads

Cristian Tanori reported that roads still need to be moved and repaired.  Maintenance is a big issue.  We have contracted to water the roads daily at $800.00 per week.  LaJolla Bella Vita grades the roads every two weeks.

Security and Trash

We are working toward hiring English Speaking Guards.  Guards have been instructed not to pick through trash for aluminum cans.

It is imperative that everyone BAG their garbage and place it in the proper receptacles.

Architectural Committee Report

Brent Erekson reported that one building permit was issued this year.  Permits are needed for small jobs and a trash container, porta john or keys to rest room must be furnished.  Information is listed on the web-site.

Old Business

We have permission and the paperwork to remove the burned house and debris but we must do it.

The owner of the partially built, abandoned home can’t be located.

Margie Poturalski has the Tel Mex bills for Encanto residents.

 New Business

 President Stavros announced that the Board has voted to change the November meeting date to the Third Saturday of October; because of the conflict of the annual P.P. Bikers Rally and increased Border traffic.                                                                                              

 A motion was made, seconded and approved to adjourn. The meeting was adjourned at 11:25 a.m.

Sandra Bonebright, Secretary

HOME